Shipping Assistant at U.S. Embassy Dar es Salaam May, 2020
022-229-4000
[email protected]
Overview
Hiring Path:• Open to the publicWho May Apply/Clarification From the Agency:Current Employees of the Mission – This includes U.S. Citizen Eligible Family Members (USEFMs); Eligible Family Members (EFMs); Declared Members of Household (MOHs), dependents of U.S. Personal Services Contract (USPSC) who are assigned under COM – All AgenciesSecurity Clearance Required:Public Trust – Background InvestigationAppointment TypePermanentAppointment Type Details:Indefinite subject to successful completion of probationary period Marketing Statement: We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.Summary:The U.S. Mission in Dar es Salaam is seeking eligible and qualified applicants for the position of Shipping Assistant in the General Services Section.Supervisory Position:NoRelocation Expenses Reimbursed:NoTravel Required:
Duties
(30%) OUTGOING SHIPMENTS:
Arranges and facilitates outgoing shipment and customs clearances for personal property of assigned U.S. Direct Hired employees and for U.S. Government equipment and supplies. Responsible for soliciting bids from the contracted shipping agents in country – requests for proposals include packing, weighing, storage, actual travel arrangements, etc., and recommends company for the GSO approval. Upon approval, works with the requester (departing employee and/or Mission offices) and the selected shipping company to arrange for dates & times for packing, supervises actual packing to ensure conformance with USG regulations and Post policies, advising the company of pertinent regulations; and ensuring that shipments are transferred to storage or shipping carrier on schedule.
Reviews charges for all shipments before approval of the GSO. Incumbent prepares all the necessary documents, letters, customs forms, etc. to obtain the required export permits and exemptions. Tracks and advises on status until delivery to final destination.
Advises travelers of their rights, benefits and privileges, responsibilities and of restrictions, verifies travel orders, prepares documents and records for the movement of freight and related matters. Assists U.S. Government employees with the settlement of claims for personal property lost or damaged in outgoing or incoming shipments.
Inspects export packing companies operations to ensure that they meet applicable standards and follows up to ensure deficiencies on status of shipments and recommends contractors for specific jobs.
Maintains contacts with officials of shipping and packing companies, and with host country customs and other government officials to assist in resolving problems with carrier bills or services and makes recommendations on these matters to Embassy post officials.
(30 %) INCOMING SHIPMENTS:
Responsible for the clearing of all incoming shipments (air and sea freight) for Agencies under COM Authority and for personal effects (household and consumables). Prepares required documents for import permits & exemptions, arranging for customs clearance, pick-up or storage, and delivery to final destination. Tracks and advises on status until final receipt. Negotiates with Customs and other government officials related to customs clearance, regulations and policies. Works through resolution with Customs officials and clearing agents on issues pertaining to shipments.
Assists neighboring land-locked Missions (e.g. Rwanda, Uganda, Burundi) with transit shipments through Tanzania.
(15%) VEHICLES
Advises and assists Missions personnel on the importation, registration, licensing, technical inspection, purchase, and sale of GOVs and POVs. Prepares and submits paperwork and documentation related to these transactions. Advises incoming personnel, before and upon arrival, of pertinent laws and regulations governing the importation and registration of vehicles. Assist American officers with obtaining a local driver’s license.
Serves as subject matter expert on host country vehicle insurance requirements. Maintains contacts with insurance companies and assists employees with the purchase of insurance. Maintains the GSO databases related to vehicle and insurance information. Interacts with Motor Pool and GSO Procurement to ensure official vehicles are properly registered and insured. Assists Missions personnel who have been involved in traffic accidents with GOVs or POVs, files accident and official reports in accordance with the country regulations and post policy.
Advises personnel on post policy regarding traffic and parking violations. Informs employees on local traffic laws, accident and violation procedures. Distributes tickets for moving and parking violations to the appropriate person or section, advising personnel on payment requirements and methods. Assists customers who request the help in resolving ticket payment disputes with the authorities.
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(15%) EXPEDITING
Assists in/out bound PCS employees and families through screening, check-in and immigration procedures at the airport. Liaises with Mission staff, e.g. motor pool, housing, CLO to arrange transportation and confirm housing residential arrangements. Advises and facilitates the import and export of live animals making sure all required documentation, certifications, and approvals are in place. Obtains import or export permits from the Ministry of Water and Livestock
Serves as the primary POC for VIP passengers. Assists VIP passengers and secures access to VIP lounges. Coordinates with the Control Officer and other Mission sections the VIP’s smooth arrivals and departures.
(10%) RECORDS KEEPING
Responsible for maintaining accurate, timely, and efficient paper and electronic records for all actions being taken. Records should include but not be limited to contacts and procedures for all functions, and status of the various shipments, visa requirements, etc.
Qualifications and Evaluations
Requirements:EXPERIENCE: Three years of progressive experience in the shipping industry is required.
JOB KNOWLEDGE: Excellent knowledge of host country customs regulations, immigration, and traffic rules.
Education Requirements:Completion of secondary school (form IV) required.Evaluations:LANGUAGE: Fluent (writing, reading and speaking) in English and Fluent (writing, reading and speaking) in Kiswahili is
required. (this might be tested)
EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.
Qualifications:All applicants under consideration will be required to pass medical and security certifications.
Benefits:Agency Benefits:The U.S. Mission in Tanzania offers compensation package that may include health, separation, and other benefits.Other Information:HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.
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HIRING PREFERENCE ORDER:
- AEFM / USEFM who is a preference-eligible U.S. Veteran*
- AEFM / USEFM
- FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.
How to Apply
How to Apply:To apply for this position, applicants MUST apply electronically via ERA.
For more information, visit this link https://tz.usembassy.gov/embassy/jobs/
Required Documents:In order to qualify based on education, you MUST submit the requested diploma and / or transcripts as verification of educational requirement by the closing date of this announcement. If you fail to provide requested information, or the information you submit is insufficient to verify your eligibility, you will not be considered for this position.
- Form IV Certificate
- Proof of Citizenship
- Work Permit (if not a citizen)
- Other (if any)
- Other 2 (if any)
Next Steps:Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted only via email.Thank you for your application and your interest in working at the U.S. Mission in Tanzania.
Deadline for receiving applications is 06 June 2020
